{"id":71034,"date":"2023-12-11T00:32:57","date_gmt":"2023-12-11T05:32:57","guid":{"rendered":"https:\/\/world.edu\/?p=71034"},"modified":"2023-12-11T03:37:08","modified_gmt":"2023-12-11T08:37:08","slug":"how-to-achieve-administrative-and-legal-texts-that-are-easily-understood","status":"publish","type":"post","link":"https:\/\/world.edu\/how-to-achieve-administrative-and-legal-texts-that-are-easily-understood\/","title":{"rendered":"How to achieve administrative and legal texts that are easily understood"},"content":{"rendered":"

\"\"<\/p>\n

Who has not had it happen to you, when filling out an official form, that you are not able to choose one of the options because you do not understand which one best suits your situation?\u00a0Or having to read a paragraph of an administrative statement several times until it becomes impossible?<\/p>\n

Even experts and linguists agree that administrative and legal language stands out for\u00a0its lack of transparency<\/a>\u00a0.\u00a0It is often a very archaic, high-sounding language, with long formulations, lack of logical transitions, use of foreign words, accompanied by multiple repetitions, incomprehensible abbreviations, absence or\u00a0excess of punctuation<\/a>\u00a0.\u00a0An example:
\n\u201cLet this Judgment be immediately signed, with testimony of it expressing its finality to the corresponding RC, in order to proceed with the marginal annotation of the same in the marriage registration entry\u201d (divorce judgment).<\/em><\/p>\n

Knowing how to read or knowing the language of the text is not enough for its understanding.\u00a0Some authors agree that there is an intentional complication in legal texts, which creates ambiguity of\u00a0meaning and confusion<\/a>\u00a0.<\/p>\n

According to the UNESCO Human Rights Convention, everyone has\u00a0the right to information<\/a>\u00a0.\u00a0Administrative texts affect important aspects of citizens’ lives.\u00a0If we also take into account that many may have different academic backgrounds, cognitive abilities or even knowledge of the language, it is evident that these texts should be especially easy to understand.<\/p>\n

European easy reading guidelines<\/strong><\/h4>\n

One of the ways to simplify administrative and legal texts would be to apply the\u00a0European easy reading guidelines<\/a>\u00a0.\u00a0\u201cEasy reading\u201d is a variant of the language with a reduced lexical and grammatical composition to which all written content with relevant information for citizens must be \u201ctranslated\u201d.<\/p>\n

Our research group<\/a>\u00a0is one of many dedicated to barrier-free communication.\u00a0Other organizations and\u00a0institutions<\/a>\u00a0are dedicated to the\u00a0simplification of texts<\/a>\u00a0.<\/p>\n

The cognitive psychologist George A. Miller already established in 1956 that the information\u00a0processing limit<\/a>\u00a0in our short-term memory is between 7 and 9 words.\u00a0Longer text overloads memory.<\/p>\n

Easy reading relies on central keywords used in a neutral, precise style, close to everyday life, avoiding abstract notions, multiple meanings (polysemy), metaphorical expressions and\u00a0the passive voice<\/a>\u00a0.<\/p>\n

When it is impossible to abandon specialized expressions, their explanations are offered.\u00a0Easy language rejects the use of abbreviations (Avda.), acronyms (ONG) or long subordinate phrases.\u00a0It is not advisable to use long words ending in -mente (for example: normally), but rather to use the expressions: \u201cnormally\u201d.\u00a0It is not advisable to use the conditional or gerund: \u201cmust\u201d is better than \u201cshould\u201d.<\/p>\n

With these guidelines, the previous legal paragraph would be transformed into the following:
\n\u201cIt is ordered that this sentence be made final immediately and registered in the corresponding Civil Registry.\u00a0Its annotation will be made in the margin in the marriage registration entry.\u201d<\/em><\/p>\n

Much more understandable, right?<\/p>\n

Visual resources and friendly communication<\/strong><\/h4>\n

There are other useful resources for a better understanding of any text: images, bold, color or enlarged font to highlight the central concepts, explanations and clearer writing of paragraphs, pictograms and other textual formats.<\/p>\n

All this achieves the simplification of language verbally\u00a0and visually<\/a>\u00a0.<\/p>\n

In addition to simplifying lexicon and syntax, more \u201cfriendly\u201d communication can be achieved with the use of rhetorical resources and strategies that build a relationship of trust with the reader.\u00a0For example, using inclusive pronouns, such as \u201cwe.\u201d<\/p>\n

Thus, it is typical to ask questions in informative texts to\u00a0establish an interaction between the author and the reader<\/a>\u00a0, it helps us get involved in the content and makes communication more effective.\u00a0They create positivity, involvement and bring the user closer to the author.<\/p>\n

Of course, it does not work for all communications.\u00a0Can you imagine a traffic ticket in a friendly style?\u00a0It could be something like this:
\n\u201cHello intrepid driver!\u00a0We hope this note finds you well, even though your car was driving a little faster than permitted.\u00a0We are excited by your enthusiasm to get where you are going!\u00a0However, we want to remind you that road safety is like a soundtrack: best when kept at a constant pace.\u00a0On this occasion, we accompany you with the little melody of a traffic ticket.\u00a0Don’t worry, we all make mistakes.\u00a0We just want to make sure we continue to live in harmony on the roads.\u00a0Drive carefully and keep that adventurous spirit in check!\u201d<\/em><\/p>\n

Legal Accuracy Made Easy<\/strong><\/h4>\n

And what happens if we receive a letter from the Treasury or a complaint from a lawyer?\u00a0The problem when simplifying legal-administrative texts is that we must combine the need to maintain their accuracy with the need to simplify and make clearer the information transmitted by said communication.
\n“We send you this notification NCC8899020876678899 to carry out the administrative act that, for reasons not attributable to the Administration, could not be carried out through the previous notification with NCC988766578909876, making it impossible to deliver it to the recipient at the address of that notification.”\u00a0(Communication from the Ministry of Finance)<\/em><\/p>\n

What the previous paragraph means, once translated, is that they are notifying us for the second time of something that was not received at the time because the recipient was not at home.<\/p>\n

It is well known that\u00a0ignorantia legis non excusat<\/em>\u00a0(ignorance of the law does not exempt from responsibility), but, even for native speakers, legal-administrative notification represents a linguistic barrier, not to mention people without higher education and other users. on foot.<\/p>\n

This raises the question: who is actually the recipient of such information?\u00a0It seems obvious that it is intended only for expert people, that is, lawyers, notaries or managers.<\/p>\n

An urgent need<\/strong><\/h4>\n

There has been talk for some time\u00a0about modernizing communication in general and democratizing public institutions and legislation<\/a>\u00a0.\u00a0Many\u00a0authors and groups<\/a>\u00a0insist that all citizens have the right to an understandable and accessible formulation of legal-administrative texts, particularly in judicial decisions, the description of means of appeal and laws.<\/p>\n

There is an urgent need to apply easy language, especially in legal communication with the average citizen and any user.\u00a0There is no doubt that the clarity of the texts contributes to their understanding.<\/p>\n

Thanks to the Internet, users can obtain additional information and explanations on various issues that concern them.\u00a0But, unfortunately, the quality of the information leaves much to be desired and its sources are not always accurate and reliable.<\/p>\n

Taking into account the recommendations indicated above, it is possible to optimize the flow of information and ensure maximum understanding and assimilation of specialized notions.\u00a0This, in turn, would improve the credibility and effectiveness of the public sector and administration.<\/p>\n

While we achieve this, we can console ourselves with the idea that, at least in Spanish, it is not possible to create compound words as long as in German.\u00a0In this language there are terms that can have up to 79 letters and consist of up to 11 words together, such as:<\/p>\n

Donaudampfschifffahrtselektrizit\u00e4tenhauptbetriebswerkbauunterbeamtengesellschaft (meaning \u201csociety of construction officials of the main electricity factory for steamship navigation on the Danube\u201d).<\/p>\n

Author Bio:<\/strong> Olga Koreneva Antonova is a Doctoral Assistant, Faculty of Translation\/Interpretation, Area of \u200b\u200bGerman Philology at Pablo de Olavide University<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

Who has not had it happen to you, when filling out an official form, that you are not able to choose one of the options because you do not understand which one best suits your situation?\u00a0Or having to read a paragraph of an administrative statement several times until it becomes impossible? Even experts and linguists […]\n… learn more→<\/a><\/p>","protected":false},"author":33,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[3],"tags":[434750],"coauthors":[11733],"class_list":["post-71034","post","type-post","status-publish","format-standard","hentry","category-business-politics","tag-administrative-and-legal-texts"],"acf":[],"yoast_head":"\nHow to achieve administrative and legal texts that are easily understood - World leading higher education information and services<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/world.edu\/how-to-achieve-administrative-and-legal-texts-that-are-easily-understood\/\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:locale\" content=\"en_US\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:type\" content=\"article\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:title\" content=\"How to achieve administrative and legal texts that are easily understood - World leading higher education information and services\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:description\" content=\"Who has not had it happen to you, when filling out an official form, that you are not able to choose one of the options because you do not understand which one best suits your situation?\u00a0Or having to read a paragraph of an administrative statement several times until it becomes impossible? 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