{"id":44500,"date":"2018-07-17T12:38:27","date_gmt":"2018-07-17T19:38:27","guid":{"rendered":"http:\/\/world.edu\/?p=44500"},"modified":"2018-07-17T12:38:27","modified_gmt":"2018-07-17T19:38:27","slug":"how-do-i-email-my-supervisor-part-two-the-thank-you-note","status":"publish","type":"post","link":"https:\/\/world.edu\/how-do-i-email-my-supervisor-part-two-the-thank-you-note\/","title":{"rendered":"How do I email my supervisor? Part two \u2013 the thank you note."},"content":{"rendered":"<div><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter size-full wp-image-44501\" src=\"https:\/\/world.edu\/wp-content\/uploads\/2018\/07\/Intercultural-communication.jpg\" alt=\"\" width=\"680\" height=\"453\" srcset=\"https:\/\/world.edu\/wp-content\/uploads\/2018\/07\/Intercultural-communication.jpg 680w, https:\/\/world.edu\/wp-content\/uploads\/2018\/07\/Intercultural-communication-250x167.jpg 250w\" sizes=\"(max-width: 680px) 100vw, 680px\" \/><\/div>\n<div>The best blog post topics come from emails like the one I got a couple of weeks ago, from an international student studying at an Australian university. Here is the student\u2019s dilemma:<\/div>\n<blockquote>\n<div><\/div>\n<div><em>The questions might be naive,\u00a0but I do want to learn more about the \u201cAustralian\u201d way of sending regards to supervisors. My supervisor invited me to a formal business dinner this week with some other professors. As a PhD student who just started research, I felt thrilled about this occasion. He will be on his sabbatical leave soon and we will continue to contact via email, once a month.<\/em><\/div>\n<div><\/div>\n<div><em>From the culture of my own country, I should send my supervisor an email containing all\u00a0the following items. However, I am also thinking about the\u00a0concerns listed\u00a0in the brackets. I am not sure whether such a personal email is too far for this more professional supervisor-student relationship in Australia.<\/em><\/div>\n<div><\/div>\n<ul>\n<li><em>Thanks again for the dinner. (I have already expressed my gratitude orally and in a previous email. Will this be tedious?)<\/em><\/li>\n<li><em>Thanks for all his guidance and caring for the past several months. (But it sounds like a concluding remark, which might not be proper at this time.)<\/em><\/li>\n<li><em>Have a safe journey. (A must-say in my hometown. But I was told it was considered odd, or even rude by some Americans. The main reason for this email.)<\/em><\/li>\n<li><em>Enjoy the sabbatical leave. (Enjoy?)<\/em><\/li>\n<li><em>I will work hard during this period. (Another must-say. But I have never heard students promise this in western countries.)<\/em><\/li>\n<\/ul>\n<div><em>I am struggling between my rational brain and emotional brain, as well as two different cultures. Looking forward to hearing from you.<\/em><\/div>\n<p><em>Warm regards,<\/em><\/p>\n<p><em>Courteous Student<\/em><\/p><\/blockquote>\n<p>Here is what I wrote back:<\/p>\n<p>Dear Courteous,<\/p>\n<p>Inter-cultural communication is, indeed, delicate work. Add to that the stress of playing the role of \u2018junior\u2019 colleague in academia\u2026 let\u2019s just say, it\u2019s challenging. Even students raised in the same culture as their supervisor can struggle with this kind of communication task, which is why it is an excellent topic for a blog post!<\/p>\n<p>Unlike other parts of formal education, you do not have a \u2018social ritual\u2019 that will guide you in everyday interactions with your supervisor; the relationship will emerge and develop over time. Each supervisor \/ PhD student relationship is unique. I have a very different kind of relationship with every PhD student I supervise, even though I like to think I approach everyone the same way. When the communication is electronic, the interaction problem is magnified because you don\u2019t have live feedback from the person to judge and adjust your performance. Too casual? Too formal? It\u2019s tough to find the right tone, especially at the beginning of your working relationship.When we write a letter, we are playing a role. Think about a letter you would write to a friend while you are on holiday vs a letter you would write to a politician, complaining about Australia\u2019s refugee policy. Want to sound happy and affectionate to your friend and angry and persuasive to the politician. You are a different\u00a0<em>person<\/em>\u00a0when you write each letter. You play the role through your choice of greeting, the words you use, expressive punctuation and so on. For instance, you would not sign off an angry letter to a politician with \u201cwith love\u201d; the recipient of your letter will feel very weird, and you will have failed to communicate.<\/p>\n<p>The \u2018meta\u2019 problem here is that you do not have a well-defined role to play. Are you a student? A junior colleague? A friend? You can be all three at the same time, or just one, depending on how the relationship between yourself and your supervisor evolves. Even if you do get to the \u2018friends\u2019 end of the spectrum, there will still be a power relationship that is unequal; at least until you graduate and in all likelihood, beyond. Recently I met my delightful and supportive masters supervisor at a social event, completely by chance. I studied with her 18 years ago now (!). Back then we were in almost daily contact, even though now we speak but rarely. We certainly became friends, after a fashion. But I still feel like a junior colleague when I talk to her. She\u2019s the most unthreatening, lovely person you can imagine, so this wasn\u2019t from anything she did at the time, or since.<\/p>\n<p>It\u2019s tricky, so let\u2019s tackle it one letter at a time. Here\u2019s what I would write, based on your list of what you want to express. My explanation for every sentence is in square brackets. Reading these notes gives you a sense of how difficult it can be to negotiate the supervisor\/student power relations, even in a very everyday piece of correspondence:<\/p>\n<p>Dear\u00a0<em>[whatever you call him\/her \u2013 in Australia, most supervisors are more comfortable with first names from PhD students]<\/em><\/p>\n<p>I hope you enjoy your sabbatical<em>\u00a0[\u2018enjoy\u2019 is an entirely appropriate here \u2013 us academics are nerdy and a sabbatical is a dream come true!]<\/em>. I appreciate all your guidance and care over the last couple of months\u00a0<em>[keep emotional stuff short and to the point, but don\u2019t forget to include it. If you\u2019ve already thanked by email for the dinner, don\u2019t do it again because in Australia this will feel overbearing. We are not good with gratitude. Maybe it\u2019s a convict thing?]<\/em>. I plan to work on\u00a0<em>[insert something general, but\u00a0specific here like your upcoming milestone presentation. Being specific shows your supervisor that you are confident and have things under control and that you have listened to their advice]<\/em>\u00a0over the next couple of months. I\u2019m looking forward to\u00a0our emails\/touching base\u00a0<em>[this sentence confirms your agreement about communication over the next little while, so he\/she knows you understand. The second mode of expression \u2018touching base\u2019 is more casual, depends on whether you feel your relationship is moving in that direction or not]<\/em>\u00a0every two weeks. Do let me know if you need to change this arrangement for any reason\u00a0<em>[indicates you are flexible and understand the nature of his\/her leave \u2013 gives them something to thank you for, an important ingredient of this sort of communication. In English, saying thanks demands another thanks and sometimes it\u2019s hard to know how to stop the cycle. One reason why emojis are so useful in text messaging!]<\/em>.\u00a0Safe travels!\u00a0<em>[this is a casual way of wishing someone all the best on a journey \u2013 not offensive and entirely appropriate. you can choose whether you use the exclamation mark \u2013 makes it sound more \u2018jaunty\u2019 if you do, thus decreasing the emotional content].<\/em><\/p>\n<p><em>[your usual sign off \u2026 mine is \u2018best\u2019 if I don\u2019t know a person that well or just my initial in lower case: \u201ci\u201d, if they are a colleague-friend ]<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The best blog post topics come from emails like the one I got a couple of weeks ago, from an international student studying at an Australian university. Here is the student\u2019s dilemma: The questions might be naive,\u00a0but I do want to learn more about the \u201cAustralian\u201d way of sending regards to supervisors. My supervisor invited [&hellip;]\n&hellip; <a href=\"https:\/\/world.edu\/how-do-i-email-my-supervisor-part-two-the-thank-you-note\/\" class=\"more\">learn more&rarr;<\/a><\/p>","protected":false},"author":33,"featured_media":44501,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[29],"tags":[209388],"coauthors":[11733],"class_list":["post-44500","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-higher-education","tag-inter-cultural-communication"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How do I email my supervisor? Part two \u2013 the thank you note. - World leading higher education information and services<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/world.edu\/how-do-i-email-my-supervisor-part-two-the-thank-you-note\/\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:locale\" content=\"en_US\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:type\" content=\"article\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:title\" content=\"How do I email my supervisor? Part two \u2013 the thank you note. - World leading higher education information and services\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:description\" content=\"The best blog post topics come from emails like the one I got a couple of weeks ago, from an international student studying at an Australian university. 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